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The ATO for the ETrans Web and Database Servers was signed off
on a few months back. This is a "Type" Accreditation, meaning that
the ATO covers the states and territories as long as the servers
are configured the same. We've created a "TwinEngines System Admin
and Security Guide" which documents the additional configuration
steps outside the normal process of standing up a web and database
server from the Army Gold Master version of the OS and Database
software. The majority of this is walking through a list of STIGS
that need to be applied to your servers.
We walked through this process with the TN-ARNG just recently
and are tracking down a few issues before releasing this to all the
states. Once released, NGB will be asking for the states to apply
these STIGS within 45 days.
We've also been informed that in addition to the DIACAP, we have
to go through the CoN process now as well. This has been started
and is in progress. When we have the official CoN, I will let you
Version 1.75 of E-Trans Manager is now in beta testing. This
version includes some bug fixes and additional defaults for the ISR
process and a few minor enhancements that have been requested. If
you are interested in beta testing this software, please contact me
and I will get you started on it.
We have a new release of the Awards Tracking System ready for
beta testing now. This version includes several fixes, plus some
new functionality related to creating "Templates" for awards. You
can now upload Word documents that are set up to do mail merges
with the Awards data and use these documents to generate
certificates and memos directly within the website. That means that
you can now publish a batch of awards and download certificates and
memos for the entire batch with just a few mouse clicks.
Coming in the near future we will be working on an alternative
routing mechanism for the DA638 form. Right now the routing is done
based off of electronic signatures being captured in the form. Once
the DA638 is digitally signed though, it cannot be altered. Often
changes are requested to the DA638 during the approval process. If
anyone has already digitally signed the form, the form will have to
be recreated and the digital signatures captured once again. We are
looking at having an approval process prior to the capture of the
digital signatures on the form to avoid the time consuming process
of re-starting the process with each correction.
If you are interested in beta testing this product or would like
to see a demo of the new features, please contact me.
We are currently working on a new version of Case Management. If
you aren't familiar with our Case Management product, you can find
more information here: /products/case-management.aspx
In this next release, we are including customizable email
templates, new customizable case activities and data elements, and
the ability to link related cases. These tools will allow you
greater flexibility in customizing the Case Management system to
meet your needs. We are also providing the ability to share
customized case types, including the workflow, with other
We will soon have new "Solution Sets" for our Case Management
product. These solution sets are Case Types we are pre-customizing
for you and are specifically designed to tackle a process in the
National Guard. The solution sets we are currently looking at
• SIDPERS Data Quality Issues - the
system monitors SIDPERS for data quality issues like Officers that
don't have a college degree or ETS dates that are older than 30
days. A case is automatically created to help you track these
issues to resolution. These cases can be automatically assigned to
personnel at the unit level, or to personnel at the State HQ
• System Access Request - end users
requesting access to a specific system would create a new case,
specifying which systems they want access to. The Case Management
system would create approval activities for the approving authority
for each system, then task activities assigned to the personnel who
would actually grant them access upon approval.
• Password Changes - with all the
systems that require password changes every 60 days, it's difficult
to keep track of which systems need what password changed and when.
This solution set will include the ability to track which systems
use which accounts and have a case created every 60 days (or other
interval) to get those passwords changed. NOTE: we aren't looking
at a mechanism for storing the passwords here. That is outside the
scope of what we are trying to accomplish and we wouldn't recommend
• STIG Applications - this solution
set should allow you to import the XML published by DISA for each
of the STIGS (e.g. the Server 2008R2, SQL Server 2005, etc.), and
create a Case Type for that STIG. You could then create a new Case
to apply that specific STIG to a system. Each "STIG" defined by
DISA then becomes a "Task" within the case. This allows you to
track which STIGS have been applied to the system, along with any
notes, documentation, and other items that might be needed during
the application of STIG to the system.
For your convenience, here is a list of each of the products and
their current version. Check the Release Notes in each system to
make sure you have the latest version.
*Includes Awards Tracking, Case Management, Evaluations,
Recruiting, Retention, and Enlisted Promotions.
You can download these from: /support/downloads.aspx